JOB SUMMARY

· Organize a variety of events for the unit.

· Manage the process of submitting permissions and visas for foreign visitors and students to work at OUCRU and in different provinces.

· Arrange team-building activities.

· Coordinate the scheduling and utilization of the unit's vehicles and drivers.

· Provide support for other administrative tasks as needed.

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KEY TASKS & RESPONSIBILITIES

Event organisation:

· Submit permission to host events.

· Arrange events’ logistics (visa for participants, transportation on-site, tea breaks, lunches, dinners...).

· Arrange payment related to events (tea break/ lunch/ dinner/ gifts/ expenses for attendance if required).

· Submit after event report.

Permission and visa for foreign visitors and students to work at OUCRU and provinces:

· Submit permission for foreign visitors/students as well as follow up on the permission receipts.

· Report to the relevant authorities on the visitors, visas, and events every 3 months.

· Apply for new visas and visa extensions for visitors and students if required.

Manage the unit’s cars and drivers’ schedule and rent car:

· Receive car booking requests from different groups and schedule cars and drivers accordingly. Book a car from an agent in case the Unit’s cars are not available.

· If the unit car is not available, will arrange to rent a car to meet the requirements.

Travel and Administrative support:

· Arrange team building for each group as required (booking ticket, rental car, accommodation)

· Dealing with payment-related team building of each group (rental car/accommodation/ team building activities).

· Assist flight bookings if required.

· Update visitor and event information for the newsletter every two weeks.

· Support other administrative tasks.

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DEPARTMENT

Operations

LOCATION

Oxford University Clinical Research Unit, Ho Chi Minh City, Viet Nam

HOURS OF WORK

Full-time, 37.5 hours per week; extra hours may be required.

TENURE

Initially 06 months, including 2 month probation, with the possibility of extension.

REPORTING TO

Nguyen Ngoc Bao Tran, Travel Manager

ESSENTIAL CRITERIA

·       Bachelor's degree in a relevant field or equivalent work experience.

·       Minimum 2 years of experience in admin/ event organization.

·       Experience working with people from different nationalities and background

·       Fluent communication skills in both English and Vietnamese

·       Proven and high-level organizational skills

·       Excellent time management and innovative problem-solving abilities.

·       Proficiency in MS Office

DESIRED CRITERIA

·       Ability to build good working relationships with all people

·       Experience in visa application for foreigners is a plus.

·       Experience working in an International NGO

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BENEFITS​

-         Salary package:

          ·         Grade: IC3/RS3, Point 4 – 6

          ·         Salary ranges: $1,092 - $1,335 gross per month

-          Other responsibilities and benefits are based on Viet Nam Labor Law.

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HOW TO APPLY

Interested candidates are invited to send curriculum vitae, application, writing samples and copies of relevant certificates, by email to 

Oxford University Clinical Research Unit

Laboratory of Clinical Science

Hospital for Tropical Diseases

764 Vo Van Kiet, Ward 1, District 5, HCMC

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DEADLINE FOR SUBMISSION

5 September 2024

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* We thank all candidates for their interest but only short-listed applicants will be notified for interview. 

• Degree: Bachelor
• Age: Unlimited
• Job type : Permanent
• Salary: 1,092 - 1,335 USD