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Personal Assistant

SABECO - Saigon Beer-Alcohol-Beverage Corporation

Updated: 11/06/2024

Employment Information

Work location: Ho Chi Minh

Job level: Experienced (Non - Manager)
Experience: 2 - 3 Years

Salary: Competitive
Industry: Food & Beverage (F&B), Administrative / Clerical, Interpreter/ Translator

Deadline to apply: 11/07/2024

Benefits

Laptop
Insurance
Travel
Allowances
Uniform
Healthcare
Training Scheme
Salary review
Annual Leave

Job Description

The primary of this position is to perform timely, accurate and professional administrative and secretarial functions while maintaining high degree of information/documents/files with complete discretion.

- Manage document flow, filing, safety and custody, as well as circulating and handling documents and discussion in the office.

- Receiving and coordinating mail for their perusal and action. Efficiently manage conflicting priorities, deadlines as well as handling information/documents/contacts.

- Collect documents/reports from different departments and review in advance before submitting.

- Manage and maintain accurate and detailed records.

- Translate documents or work as an interpreter when necessary.

- Ensure that all documents & messages have been translated/interpreted correctly, accurately and confidentially.

- Communicate, coordinate and schedule meetings/conferences on behalf of superior internally and externally via telephone/e-office, in person and in writing through e-mail messages.

- Ensure the professional and timely dispatch and distribution of such correspondence.

- Develop and maintain effective relationships with all parties internally and externally.

- Draft reports, letters of solicitation, proposals, draw relevant files in preparation for meetings and engagements (Itineraries, agenda, presentations, meeting minutes, and follows up on assigned action items).

- Assists the superior with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments, composing and preparing correspondence, arranging complex and detailed travel plans, processing travel reimbursement requests/claims.

- Run errands for the DGD and handle other tasks assigned