Administration duties:
- Handle flight & Hotel/ Car Booking for regional members visit.
- Maintain up to date information on hotel rates to all employees and update in Intranet.
- Work with vendors on immigration process and documents.
- Monitor and purchase stationeries and pantry items timely.
- Manage vendor contracts & payment related to Admin.
- Forecast operation budget annual for BP&FC.
- Support upload contract via DocuSign
- Manage admin internal reporting.
- Admin document management
- Company sharing folder management
- Other ad-hoc duties
Expats assistant
- Working as the Expat assistant
- Handle work permit and residence card for expats.
- Agenda arrangement for VIP vistors
FM reports
- Coordinate with FM assistant to complete the FM reports and related tasks
IT Admin
- Administrative preparation for IT internal reviews, audit and checks.
- Periodic reporting to RHQ on IT related matters.
- Assist RHQ in administering IT standards.
- Prepare and submit IT reports as required by RHQ.
- Other ad-hoc duties.
Legal & compliance support
- Support RHQ Legal team in documents preparation and follow up.
- Document stamp
- Keep the company legal document safety.
- Follow up compliance activity plan with RHQ.
- Complete compliance reports as required by RHQ.
- Other ad-hoc duties