Job Summary: The Facilities Supervisor is responsible for overseeing the daily operations of the facilities, ensuring that the premises are safe, clean, and well-maintained. This role involves coordinating maintenance activities, managing service contracts, supervising facilities staff, and ensuring compliance with VN regulations and company policies.

Key Responsibilities:

1. Facility Maintenance and Operations:

   • Oversee daily operations of the facilities, ensuring cleanliness, safety, and functionality.
   • Coordinate and supervise routine maintenance, repairs, and inspections of equipment and systems (HVAC, electrical, plumbing, etc.).
   • Ensure all maintenance activities are performed in compliance with company standards and local regulations.

2. Staff Supervision and Development:

   • Supervise, train, and evaluate facilities staff, ensuring high performance and adherence to safety protocols.
   • Develop work schedules and assign tasks to facilities team members.
   • Foster a positive and productive work environment.

3. Vendor and Contractor Management:

   • Manage relationships with external service providers and contractors.
   • Negotiate and manage service contracts, ensuring timely and cost-effective delivery of services.
   • Monitor contractor performance and ensure compliance with agreed terms and conditions.

4. Health and Safety Compliance:

   • Ensure that all facilities operations comply with health and safety regulations.
   • Conduct regular safety inspections and risk assessments.
   • Implement and monitor safety programs and initiatives.

5. Budget and Inventory Management:

   • Assist in the development and management of the facilities budget.
   • Monitor expenditures and ensure cost-effective use of resources.
   • Maintain inventory of supplies and equipment, ensuring timely procurement and proper storage.

6. Emergency Response:

   • Develop and implement emergency response plans and procedures.
   • Coordinate emergency drills and training for staff.
   • Respond to facility emergencies and take appropriate action to mitigate risks.

7. Reporting and Documentation:

   • Maintain accurate records of maintenance activities, inspections, and safety incidents.
   • Prepare and submit regular reports on facility operations and performance.
   • Ensure all documentation is up-to-date and complies with company policies and regulatory requirements.

Qualifications:

• Minimum of 3-5 years of experience in facilities management or a related field, with supervisory experience preferred.
• Strong knowledge of building systems, maintenance procedures, and safety regulations.
• Excellent leadership and team management skills.
• Strong organizational and problem-solving abilities.
• Proficient in MS Office and facilities management software.
• Effective communication skills in both Vietnamese and English.

• Age: Unlimited
• Job type : Permanent
• Salary: 20 Mil - 30 Mil VND