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(1) Primary Objective:
Perform daily administrative tasks for Store’s smooth HR operations in term of recruitment, HR management & Reports, SAP system, discipline, employee relation and performance management, Rules and Regulations
(2) Roles and responsibilities:
1. Recruitment activity:
Develop and Execute Recruiting Process and Plans
- Ensure all vacancies are filled with suitable candidates within the targeted time.
- Act as a member of recruitment interview panel.
- Obtain and assess reference checks of the candidates.
- Maintain recruitment database of qualified or potential candidates for current and future needs.
- Be responsible for press advertisement placement and able to recommend innovative and creative designs to get the best results.
- Develop and improve the recruitment processes to be more innovative and cost effective.
- Advise hiring managers on recruitment matters.
- Control recruitment expenses within the budget.
- Conduct exit interview and analyze the reasons for resignation.
- Plan, prepare and hold job fair to attract candidates.
- Participate in Branding activities. Coordinate and Implement University/College/Vocational School for Recruiting Initiatives
- Coordinate with universities, events in relation to targeted hires.
- Running Management Trainee program to attract the most potential candidates.
2. HR management & Reports
- Supervise and follow up subordinate’s tasks daily to ensure HR store’s work run smoothly
- Identify and reduce unnecessary tasks to increase staff productivity.
- Regularly train and motivate subordinates in daily work.
- Identify potential staff for succession planning purposes.
- Build and promote teamwork spirit.
- Edit SAP’s errors regarding shift plan for grade 3 up (i.e. time event, shift, night shift, annual leave, etc.). In charge of process on SAP for grade 3 up such as: Hiring, cessation, transfer, longtime absence, resume work….
- Manage all information about employees, make sure employees’ data is correct.
- Check information and provide reports when necessary.
- Oversee headcount and turnover rate report
- Employees weekly report
- Support Store Manager for increasing productivity at Store (working hours, balance request to hire, etc.)
3. Employee Relation & Performance
- Manage, co-oporate, support discipling process
- Organizing Briefing Session on Performance Management Process in preparation for 03 phases: setting Goals, mid-year review, year-end review
- Provide ongoing support and explanation to employees on Performance Management process and follow-up to ensure effective and timely implementation of the process.
- Participate in the implementation of on-going improvement plan for whole process; standardize all kinds of forms and correspondence relating to the process.
- Timely identify issues and propose remedies to ensure whole process is implemented properly and efficiently.
- Support all gather performance evaluation document & analyses its result
- Co-ordinate with Trade Union to propose benefit & organize event, activity for employee engagement
- Planning & organize Company event (Best Employee, Best Practice, Long Service...) - Support Employee Engagement survey & co-ordinate with other Department for action plan
4. Rules and Regulations
- Follow all working procedures, the company’s policies, rules and regulations.
- Check, monitor, remind and guide DL, GL, General staff to follow the rules and regulations.
- Advise Line Managers some work relating to HR’s issue
- Update HR related regulations and laws of Vietnam.
5. Other duties
- Support other departments as necessary.
- Raise all issues that store having and propose solution for improvement
- Other tasks or responsibilities as assigned by direct Deputy HR Manager/ HR Manager
B. Job Requirement:
University/ College degree Minimum 04 years of related experience in HR,
2-3 years of talent acquisition and direct recruiting experience.
01 year at supervisor role is a plus.
Excellent knowledge of sourcing and recruitment techniques including social media.
Good knowledge of HR related regulations and laws of Vietnam. Computer literate (Word, Excel, Power point).
Good communication and problem-solving skills and leader skill Strong verbal and creative written communication skills Self-disciplined with ability to work independently.
Good command of English (verbal and written) is a plus. Customer focused.
Have ability to relocate to other Stores as per Company’s assignment is a plus.
Be able to work shifts & on public holidays.
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Công Ty TNHH Aeon Việt Nam
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{AEON Hải Phòng} - HR DIVISION LEADER
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