Title: Academic Affairs Manager
Location: Ho Chi Minh
Directly report: Dean of Programs
Roles and Responsibilities
1. Course Scheduling and Enrollment Management
- Develop and oversee the academic calendar, course schedules, and semester timetables in consultation with relevant academic leaders and faculty. Handle requests for schedule modifications, updates, and streamline the process with input from administrative offices.
- Collaborate with the administrative office to ensure effective course scheduling, implement enrollment strategies, manage enrollment records, and facilitate communication with faculty.
- Ensure that enrollment data is accurately captured and accessible through the institution’s IT systems, working with the administrative office.
- Assist in implementing academic policies and graduation procedures in coordination with the administrative office.
2. Budget Management
- Aid in the development and oversight of the department's annual budget, working with financial management teams.
- Partner with finance teams to monitor departmental expenditures.
3. Operational Program Management
- Oversee information systems and documentation, including:
- Curriculum documents and course catalogs, ensuring timely updates and changes
- Academic and program-related policies and procedures
- Serve as the primary contact for faculty inquiries regarding academic matters.
- Support updates to faculty hiring plans and track visiting faculty with the assistance of academic leaders.
- Facilitate faculty exchange opportunities with other institutions.
- Provide accurate and timely reports and data to relevant stakeholders.
- Supervise staff in various areas including mobility initiatives, scholarships, accreditation, quality assurance, and teaching and learning support.
4. Student Affairs & Services Liaison
- Act as a liaison between faculty and the student services team, ensuring effective communication of relevant information.
- Assist in the development and delivery of extracurricular programming, such as workshops and special events involving faculty.
- Attend meetings of the student services team when possible.
5. General
- Contribute to special programs as assigned, pursue relevant training to enhance expertise, participate in departmental and campus-wide committees, and engage in activities that benefit the university community.
- Provide support to the administrative office as needed.
What we offer
- Opportunity to join a passionate team who shares the belief in the transformative power of education and values the unique opportunity to create a new university.
- Opportunity to participate in public talks, workshops, seminars, as well as other enriching activities at Fulbright.
- A dynamic, innovative, and professional work environment.
- Intensive English-speaking environment.
- Competitive salary and high-end insurance schemes for employees and direct family members.
- Professional development opportunities.
- Flexible work arrangement options
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