The duties and responsibilities of Deputy Head of Building and Facility Management (for Asset Management)include but is not limited to:
Manage staff under the field assigned by Head of the department; directly Responsible for managing teams: Assets and coordinating the use of laboratory equipment, inventory, managing space usage and locks, managing services such as security and cleaning, managing processes of the BFM department, managing support teams;
Plan and prepare annual budget estimates for: purchasing stationery, regular items, inventory and services such as security - cleaning - insect control, working with industries and faculty to plan for new procurement and maintenance of laboratory equipment, procurement and maintenance of classroom equipment, meeting rooms, and other items to support events;
Providing professional support, guidance and advice in relation to all day to day operations to site based FM teams;
Monitoring budgets and outcomes for all site based FM Works programmers and undertaking formal audits;
Asset management; Arrangement of usage and management of all facilities of VGU: facilities, equipment, working equipment; ensure utility availability for the whole university. Manage assets obtained from international cooperation projects of VGU (if any);
Managing the FM Audit hierarchy, Quality Management Programme and Promoting Best Practice across all sites; Coordinate with IT to ensure good condition of network system and other IT equipment;
Supporting the Group Head in providing creative and commercial solutions to future bid requirements and producing "first draft" submissions; Compiling cost and data information for future bids so as to ensure risks and margins can be accurately identified;
Ensuring that all contractual and statutory requirements are met in full across the existing internal regulations of VGU and regulations with the provision of high quality management information;
Consolidate report and perform asset management duties as per the Government regulations.
Manage, guide and effectively use facilities, equipment, and tools, save utility.
Security and cleaning management.
Job Requirement
1. Qualification:
Bachelor degree in business administration or related field;
A higher degree and/or relevant post graduate/professional qualification in facility management is a plus;
Professional health & safety qualification e.g. NEBOSH General Certificate, IOSH.
2. Experiences:
Experience in leading teams of technicians or other;
Experience in Facility Management of university or other service oriented institution/company.
3. Knowledge:
A progressive, dynamic and flexible approach to delivery of Facility and Asset Management Services;
A proven track record of Customer Relationship, Quality, Project and Financial Management;
Demonstrable experience of delivery in a similar role with experience of Bid support, development and mobilisation of new contracts;
An experienced senior facility management professional with a sound knowledge of a Statutory compliance;
Excellent Interpersonal and Drafting skills;
A sound knowledge of MS Word, Excel and Project;
Understanding of workings of technical equipment;
Basic knowledge about repairing facility equipment e.g. Air Conditioning, electrical cabling, etc.
4. Skills
Fluent in both oral and written English, fluently use English in discussions/meetings and prepare English report;
Excellent interpersonal and communication skills and ability to work collaboratively;
Ability to understand and analyse data and produce coherent reports to present to senior management;
Excellent organisational skills.
5. Behaviours required
Highly responsible;
Openess, willing to work within the team;
Willingness to spend periods away from home (overnights) and to work some unsocial hours (evenings and weekends).
More Information
Degree:
Bachelor
Age:
Unlimited
Job type : Permanent
Probationary period: 60 days
Working time: 8:30 am - 4:30 pm. Monday to Friday
Training opportunities:
- Free English and German classes
- Participating in orientation training and professional training classes
Colleagues: Friendly and supportive
Benefit:
-13th month salary
-Accident insurance 24h PVI
-Bonus on Tet, public holiday
-Provide laptop
-Pay SI on the 1st month of working and exactly salary amount as contract
-Salary raise as working experience and review salary basing on performances
-Annual teambuiding
-Shuttle bus from HCMC to VGU
Other extras: - Annual clothes allowance
Holidays:
12 days per year and sick leave full pay 3 days per year
Salary:
30 Mil - 40 Mil
VND
Company Overview
Vietnamese-German University (VGU)Contact person: VGU - HR Department
http://www.vgu.edu.vnCompany size: 100-499
The Vietnamese-German University (VGU) is a Vietnamese state university. Founded in 2008, VGU is based on a close cooperation between the Federal Republic...Detail
The Vietnamese-German University (VGU) is a Vietnamese state university. Founded in 2008, VGU is based on a close cooperation between the Federal Republic of Germany and the Socialist Republic of Vietnam, with the goal to become the leading research university in Vietnam and the region.
VGU´s strategy is to implement excellent German study programs in the fields of engineering, natural science, economics and customize them to the needs of Vietnamese higher education. Being a joint effort of Vietnamese and German institutions, VGU follows the successful German model and standards concerning the academic and administrative structure.
The Vietnamese - German University is both, a research and a service university. Besides its curricula and teaching staff, which ensures the highest quality in research and education, the VGU Administration, including the Presidential Board, the Student Service Center, the Facility and Building Management, Human Resources, Finance and Accounting as well as the Marketing and Student Recruitment Department sustain smooth operations at VGU and therewith create an ideal learning, teaching and working environment.