I. JOB RESPONSIBILITIES

Manage projects and department planning, while performing administrative and office management tasks to support the CEO efficiently.

II. JOB DESCRIPTION

a. Project and department management tasks (60%)

• Coordinate, oversee, and monitor the execution of projects assigned by the CEO to ensure timely and successful completion.

• Manage and track the progress of departmental plans (annual, quarterly, and monthly) to align with the overall strategic goals of the company.

• Work closely with department heads to ensure projects are progressing according to schedule, identify potential risks, and provide solutions to mitigate issues.

• Relay important information from the CEO to relevant departments and ensure timely feedback on key deliverables.

• Update the CEO regularly on the status of ongoing projects and departmental performance.

• Facilitate inter-departmental collaboration to ensure cross-functional tasks are executed smoothly.

• Organize and lead project-related meetings, summarize key takeaways, and ensure action items are completed on time.

b. Administrative Office Management Tasks (40%)

• Manage the CEO’s schedule, including appointments, meetings, and business trips, ensuring effective time management.

• Prepare and gather necessary documents and information for the CEO’s meetings, business engagements, and trips.

• Arrange and coordinate logistics for the CEO’s business trips (contacting partners, booking flights, hotels, handling visas, etc.).

• Support the CEO by preparing meeting notes, tracking tasks, and organizing documentation for easy access and reference.

• Handle tasks related to office administration, such as document translation and archiving, ensuring all files are organized and up-to-date.

• Complete other related tasks as required by the CEO within deadlines.

III.  JOB REQUIREMENTS

Knowledge: 

• Diploma or Bachelor's degree in a relevant field. 

• At least 5 years of experience as an assistant, with experience in project management. 

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and project management tools. 

• Proficient in reading and writing English (IELTS 6.0 or equivalent). 

​Key Skills: 

• Project management skills: Experience in managing and overseeing projects, ensuring that objectives are met on time and within scope, which aligns with Teecom’s focus on efficient and timely project completion. 

• Organizational and time management skills: Ability to prioritize tasks effectively and manage multiple projects simultaneously to support the CEO’s schedule. 

• Communication skills: Strong verbal and written communication in both Vietnamese and English, with the ability to clearly relay information between departments and external partners. 

• Proactive problem-solving skills:  

• Ability to anticipate potential challenges in working with people, scheduling, logistics, and project management, and proactively resolve them to ensure smooth operations. 

• Be proactive in engaging with others, with the ability to understand their perspectives, analyze them critically, and engage in constructive debate when necessary  

Personal Attributes: 

• Attention to Detail: Meticulous in taking meeting notes, compiling summaries, and tracking task progress. 

• Adaptability and Flexibility: Capacity to adapt to changing priorities and take on additional tasks as assigned by the CEO, showing flexibility in supporting the CEO’s dynamic role. 

• Confidentiality: Trusted to handle sensitive information related to the CEO’s tasks and communications. 

• Cultural Sensitivity: Strong understanding of company culture, with effective communication across diverse contexts. 
   

IV.  BENEFITS AND COMPENSATION

Salary and Bonuses 

• Salary: 20,000,000 – 30,000,000 VND per month, plus a 13th-month salary and an annual profit-sharing bonus. 

• Annual performance evaluation and salary adjustment. 

• Monthly attendance bonus of 300,000-500,000 VND. 

• Longevity bonuses. 

• Working hours: Monday to Friday, 8:30 AM – 6:00 PM (with a 1.5-hour lunch break). Saturday mornings may be required, with the option to work remotely or at the office, depending on the workload. 

Allowances 

• Insurance coverage starting upon official employment. 

• Personal health insurance 

• Laptop provided from the first day of work and free parking. 

• Annual health check-up valued at 1.5-2 million VND per employee. 

• Annual leave and other holidays as per regulations. 

• Annual team-building activities to enhance team spirit. 

• Internal engagement activities: Friday events, Year-End Party, Mid-Autumn Festival, Women's Day (Oct 20, Mar 8), Men's Day (Apr 6), etc. 

Capacity Development 

• Orientation training and a "Buddy" to support you throughout the probation. 

• Opportunities for personal and professional development through regular training activities focused on enhancing professional and soft skills. 

Working Environment 

• Focus on goal orientation, initiative, and responsibility in work. 

• Promote kindness through harmonious and honest communication. 

• Encourage kind words through listening, positive feedback, and constructive criticism. 

• Foster kind actions by supporting teammates and expressing gratitude for the assistance of coworkers. 

COMPANY DESCRIPTION:

Founded in October 2020, Teecom is a leading company in the field of cross-border e-commerce, specializing in personalized gifts for the UK and EU markets.  

Vision: Create a global E-commerce ecosystem worth $100 million by 2027. 

Mision: Establish a collective that helps individuals achieve their full potential through e-commerce. 

Core Values: 

• Focus on objectives. 

• Responsibility. 

• Proactivity. 

• Kindness. 

Teecom has over 100 employees and is located at 307A Nguyen Trong Tuyen, Ward 10, Phu Nhuan District, Ho Chi Minh City.  

• Degree: College
• Age: 27 - 35
• Gender: Female
• Job type : Permanent
• Salary: Under 30 Mil VND