Office Management Specialist’s role and responsibility is to organize and delivery office and administrative services to employees, contributing to creating and maintaining a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.

Reception:

- Perform front-office tasks and ensuring daily operations, such as guest/ visitor welcoming, clerical tasks, overseas meeting rooms, asnwering phone calls etc.

- Control In-Out

Office physical condition management:

- Oversees office layout, office facilities/ assets, office security, 5S, hygiene, clealiness and ensure physical security operation in accordance with ISO and related requirements

- Make periodical office audit and ensure necessary maintenance and repair, and all equipment, tools are in proper conditions

- Propose office rules and ensure compliance

Office supplies/ services:

- Control and ensure providance of office supplies and internal services such as stationery, water, logistics, travelling, courier, etc.

Business Trips/ Visa/ Work Permit:

- Arrange accommodation/ transportation, travel insurance, etc. for employee business trips

- Apply for visa and perform expatriate services if any

Employee health & safety: Organize annual health check and other healthcaring-related activities for employees; make plan and implement annual fire fighting operation activities

Employee welfares and events: Assist staff activities and deliver welfares to employees

Budget and Expenditure Control/ Vendor Management:

- Control administrative expenses

- Manage vendors/ contracts, do negotiations for the best cost and service efficiency

- Ensure that all items are invoiced and paid on time

Performs other tasks assigned by Team Lead, Manager

• Bachelor’s Degree

• At least 1 year of experience in a similar position

• Good at English

• Good at MS Office applications

• Excellent planning, time management skills, be a multi-tasker,

• Having customer-oriented mindset and good at interpersonal and communication skills

• Can work onsite at office on weekdays

Benefit: 

• Competitive salary depending on skills and capabilities

• 18 days of annual leave

• 13th-month salary and additional bonuses based on the business performance

• Flexible working time with working days from Monday to Friday

• Good career growth opportunities with interesting and challenging projects English, technical, and soft skills training courses

• Additional healthcare insurance and annual health check-up

• Light beverage and food are available all the time in the office

• Outdoor activities with company support: sports clubs, team building, happy hour party, birthday, company trip, staff, and family events, etc

• Bằng cấp: Đại học
• Độ tuổi: Không giới hạn tuổi
• Hình thức: Nhân viên chính thức
• Lương: Cạnh tranh